Way of working

Bidding

Our deep immersion in the international conferencing arena gives us unparalleled insight into what global associations seek in a host city. At CONVIN, we craft bids that go beyond expectations, providing a comprehensive and structured presentation of services, including consultancy, budgeting, promotional activities, and detailed bidding brochures.

We begin by thoroughly analyzing the Request for Proposal (RFP) to understand the congress's specific requirements. From there, we develop a strategic plan that covers every aspect of the event, presenting venue options supported by detailed budgets. In partnership with local ambassadors, we secure endorsements from key stakeholders in both the public and private sectors, relevant scientific societies, and influential figures, both in Greece and abroad. Each BID book we produce is uniquely tailored to the specific needs of the congress, ensuring a compelling and competitive proposal.

Planning

At CONVIN, we believe that careful planning is the foundation of a successful event. Our expert team is dedicated to helping our clients achieve their organizational goals through a robust planning process. This begins with setting clear objectives and developing a strategic and operational plan that includes:

• Crafting a tailored approach to achieve the set goals
• Outlining specific tasks and resources required for execution
• Developing detailed schedules with clear milestones and deadlines
• Establishing tracking and assessment methods
• Finalizing and distributing the comprehensive plan to all stakeholders

Our focus is on creating a seamless and efficient planning process that drives results and ensures every event aligns perfectly with our clients' objectives.

Consulting & Supervising

At CONVIN, our Consulting Services are designed to empower businesses at strategic, operational, and financial levels. We adopt a customized approach for each client, delving deeply into their unique challenges and needs. This enables us to design and implement solutions that are both effective and impactful.

Our consulting services are built on two key pillars:

• Strategy and Business Planning: We help clients navigate complex decisions, develop clear strategies, and create business plans that drive growth and success.
• Operational Excellence: We provide guidance and support to enhance operational efficiency, ensuring every aspect of the event runs smoothly.

Throughout the process, we ensure quality by closely monitoring each step, supervising activities to keep them on course and on schedule, and meeting all objectives and performance targets.

Reporting

At CONVIN, we consider reporting to be an essential tool for business success. We use it both internally for continuous improvement and externally to deliver transparency and value to our clients.

Through detailed monthly reports, we keep our clients informed on:

• Project timeline progress
• Updates on communication and promotional activities
• Budget tracking and updates
• Delegate services, including registration status
• Scientific developments, such as abstracts and invited speakers
• Sponsorship progress
• Other critical insights gathered from our ongoing research and analysis

These reports offer a comprehensive snapshot of the project's current status and provide valuable data to support informed decision-making. At the event's conclusion, we deliver a full, detailed report covering the entire organizational process—from pre-event planning to post-event analysis—equipping our clients with invaluable insights for their future endeavors.